Advanced document and process management for
Microsoft 365
Digital office 365 will simplify daily organizational management operations and processes, streamline document work, and of course, save your time.
Unlock the full potential of Microsoft 365 SharePoint and take your productivity to the next level
DO365 solutions
DO365 solutions are developed based on existing experience and knowledge of process management. The system is grounded in the understanding of ECM requirements and their practical implementation in the digitalization practices of various organizations.
Procurement, supply, sales, employment, and other contracts, contract amendments and supplements. Contract preparation and negotiation processes. Electronic signature of contracts, including external parties (contractors).
Operational plans, activity reports, customer documents (such as inquiries, proposals, orders, complaints), employee qualification documents, departmental documents, marketing materials, product and service documentation, technical documentation, project documents, asset and inventory documentation, audit documents, quality records, and more. Various business processes, such as sales processes (gathering inquiries, confirming proposals, negotiating terms and conditions, confirming prices and discounts, confirming orders, resolving complaints), and so on.
Incoming and outgoing letters. Assignment of tasks/resolutions based on received letters. Confirmation and electronic signature of outgoing letters. Linking incoming and outgoing letters with each other.
Employee requests (for vacations, time off, business trips, personal income tax, procurement, termination, etc.), request approval processes, electronic signature. Personnel processes (hiring, changing employment contracts, termination, probationary period approval, proposing and approving bonuses, and more).
Incoming invoices, outgoing invoices. Invoice approval processes. Possible integration with Business Management System.”
Approval of purchases according to the rules set in your organization. It can also include approval of investments, project approvals, marketing actions and support approvals, training approvals, and more.
Orders, board resolutions, authorizations, regulations, instructions, job descriptions, quality procedures, bylaws, document templates, and other administrative and regulatory documents. Preparation of documents based on templates and the process of negotiation and approval. Electronic signature. Electronic notification and confirmation of review. Preparation and voting on board decision.
News, contact search, links, current information, organization calendar, birthdays, daily questions, photos, discussions, advertisements, like & comment.
Features
Both PDF and ADOC documents can be signed, as well as edited and revised documents, and digital records without files. Editing is done based on templates. Classification, automatic numbering, and access rights are in accordance with the documentation plan. Various document management capabilities are available, including the configuration of document types, metadata, forms, and indexes, access rights management, information linking, search, filtering, reminders, report generation, traceability of actions, archiving, etc.
Standard processes for document signing, document revision, employee requests, and other similar processes are prepared. Configuration of these processes is integrated with Power Automate. Automated reminders are also included.
The system is integrated with Dokobit or can be integrated with another electronic signature service provider. Signing with a mobile signature, Smart-ID, and other methods is possible. Signing with external persons (contractors) is possible. Verification of electronic signatures is included. Electronic signatures can also be elevated to a higher level for long-term storage.
All tasks for the user are in one place. Tasks are organized according to orders, board decisions, received correspondence, or any other basis, with or without justification. Control of task execution is included.
A register of internal and external contacts is included, along with their contact information.
365
Microsoft 365 environment
Everything is in one user-friendly environment, together with Outlook, Teams, OneDrive, Power BI, and other tools. All data is in your Microsoft 365 tenant according to the highest Microsoft standards.
DO365 can be integrated with various M365 programs and services, such as:
Outlook
Power BI
Flow
Teams
SharePoint
DO365 benefits
More convenient work
Document templates and forms will help you quickly and easily perform document preparation, coordination, and approval tasks, as well as reduce the risk of human errors
Efficiency
You will save a lot of time that you used to spend on searching, preparing, coordinating, approving, and related actions for paper documents
Speed and quality
You will be able to quickly locate and retrieve the necessary documents, thereby significantly reducing process time and improving business quality
Faster decision making
All the statistics related to business processes, KPIs, and action history will always be at your fingertips, whether you are in the office or working remotely
Lower costs
By digitizing workspaces and eliminating document printing and logistics, you will significantly reduce administrative expenses for your operations
Transparency and objective management
With task and process management tools, you will ensure clear responsibilities and easily identify and eliminate bottlenecks in smooth process management, thus ensuring transparency and objective control
Easy onboarding for new employees
The history of collaboration is accumulated through projects, clients, and employee perspectives, so you can easily uncover and gather all the necessary information to pass on to new employees
Better collaboration
Convenient tools for information dissemination will increase employee engagement, interactive communication and productivity
Compliance with requirements
You will ensure document management in accordance with the Electronic Document Management Rules approved
Efficiency indicators
Faster business processes
0
x
Faster information search
0
x
Lower information management costs
0
%
Lower paper consumption
0
%
You can choose DO365 system according to
your company's needs:
Document management system
- Correspondence
- Management documents
- Electronic documents
- Electronic signature
- Automated processes
- Contacts
- Tasks
HR documents and Intranet
- HR documents
- Intranet
- Electronic documents
- Electronic signature
- Automated processes
- Contacts
- Tasks
Contracts, Invoices, Procurement
- Contracts
- Invoices
- Procurement
- Electronic documents
- Electronic signature
- Automated processes
- Contacts
- Tasks
Electronic signature Microsoft 365
- Sign directly in Your SharePoint library
- Send to internal or external signers
- Identity based qualified signatures
