AIS Online - document and process management system in the cloud for efficient organization management
AIS Online will help your employees to do their daily work faster and more efficiently. Using a document management system in the cloud, you will implement the concept of a modern work culture, according to which you will save paper, work time and digitize management processes.
With DMS Online, not only will all documents become electronic and processes will be automated, but you will also significantly improve personnel management with integrated Intranet and other solutions. From now on, you will sign documents only with a qualified or advanced electronic signature integrated in the system.
Since the document management system works in the cloud, you can access AIS anytime and anywhere, on a computer or phone, and you will always use the latest version. We will take care of AIS functionality and the highest data security.
Automated processes
Coordination of contracts
E-signature
Approval of accounts
Employee applications
Familiarization with documents
Electronic documents
Contracts
Invoices
Activity documents
Management documents
Correspondence
HR documents
Orders
HR management
Applications
Replacement processes
Business trips
Recruitment processes
Substitutions of employees
Qualifications
Intranet
News
Surveys
Advertisements
Discussions
Organization calendar
Location of employees
Manager's thoughts (tweets)
Executive quotes (tweets)
Kudos system
Digital information
Organizational structure
Registration of emails
Sales material
Contacts
Activity tasks
Execution control
Reports
Periodic tasks
Task threads
Templates
Data security
Ensuring efficiency
No initial investment
Widest possibilities of use on the market
Always the latest version
On computer or/and mobile phone
The AIS Online system is suitable for organizations of all sizes, in all sectors (see examples).
Choose the system package according to your needs from the 3 proposed plans and additional accessories:
The final price of the system depends on the number of users. Prices are quoted without VAT, and we add VAT on the day of invoicing.
Contact Sekasoft and we will provide you with an AIS service contract for signature. After signing the contract, we will immediately perform the technical installation, after which the number of users you ordered will be able to start using the System immediately.
No complicated installation project! The system will be immediately ready for use according to the typical configuration of the selected plan, and users will easily navigate the system. We will certainly advise you on the issues of assimilation of the System and preparation for its use in the activities of your organization. In addition, you can order the project "Organization preparation for use" - a dedicated project manager, configuring the system according to your specifications, synchronizing the list of users and their login data with Active Directory, importing/entering initial data, user training, assistance in putting the system into operation.
We will ensure the availability and functionality of the System 99.5% of the time, we will fix software errors. We will backup the System and data once a day and keep the last 7 backups. If necessary, you will be able to order data restoration from backup copies.
We will update the System to the latest version every year. In new versions, we include expanded functionality, compliance with changed requirements, increased performance, bug fixes, changed design, improved user interface, improved user experience, improved other features of the System, etc. in new versions on our own initiative and schedule.
| 330GB SSD | 330GB SSD | 420GB SSD |
We will ensure all levels of data security, protection against accidental data loss, protection against hacking and attacks, physical protection of the data center. There is no access to the data center or the System except for access to the System user interface - only authenticated System users will have such access. In the system, the data is encrypted and read only with users of the system.
You will be able to change the number of System users at your request by contacting Sekasoft - increase at any time and decrease once a month.
You can contact Sekasoft to order a larger disk space, order System maintenance services (consulting, administration, configuration, elimination of the consequences of malfunctions, restoring data from backup copies, etc.), order System development services (software changes, additions and improvements, integration with other systems, data synchronization, import, export, etc.).
The contract is handed over to 1-2 specified employees for coordination. After reconciliation, the contract returns to the originator.
* there is an option to supplement/change the tuning sequence.
The invoice document received is forwarded to one* designated employee for approval. After approval, the invoice document is automatically registered and transferred to accounting.
The prepared letter is handed over to 1-2 specified employees for coordination. After reconciliation, the letter returns to the initiator.
* there is an option to supplement/change the tuning sequence.
When the scanner sends by e-mail
The prepared regulatory document is handed over to 1-2 specified employees for approval. After approval, the regulatory document is automatically registered, and the initiator can initiate familiarization.
* yra galimybė papildyti/pakeisti tvirtinimo seką.
The prepared reference document is handed over to 1-2 specified employees for approval. After approval, the reference document is automatically registered, and the initiator can initiate the familiarization.
* there is an option to supplement/change the attachment sequence.
The leave request is forwarded for approval to the personnel department and the employee's immediate supervisor, as well as the substitute person, if one is indicated. After approval, the leave request is automatically registered and forwarded to the personnel department and accounting. Substitution is also automatically registered if a deputy has been specified.
* yra galimybė papildyti/pakeisti tvirtinimo seką.
The request is forwarded for approval to the personnel department and the employee's immediate supervisor, as well as to a substitute person, if one is indicated. After approval, the leave request is automatically registered and forwarded to the personnel department and accounting. Substitution is also automatically registered if a deputy has been specified.
* yra galimybė papildyti/pakeisti tvirtinimo seką.
The secondment application is forwarded to the employee's immediate supervisor for approval. After approval, the loan application is automatically registered and forwarded to the personnel department and accounting.
* there is an option to supplement/change the attachment sequence.
Ability to create a task based on feedback and control its execution.
Take advantage of DMS functionality for various operational documents:
Register documents in an official document registry to keep documents classified, available only to relevant colleagues for easy retrieval and sharing.
Ability to automatically load documents from other systems via API.
Possibility to sign documents by e-mail. signature, submit for internal approval, assign a task, set a reminder, send to the outside, etc.
The possibility to create specific forms for individual documents with the details you need.
see more to "General system capabilities"
Limited functionality is available in a simplified interface for infrequent users:
- Self-service area for initiating processes (vacation request, secondment request)
- Personal information
- Acquaintance with administrative documents
- Staff list and contacts
- Information about the organization
- The home page of the intranet
Multi-Factor Authentication (MFA) adds a layer of security to the login process. Users provide additional authentication when accessing the system.
The WAF system controls the compliance of requests with standards, set requirements, monitors hacking attempts, attempts to send viruses, and upload malicious software codes. WAF is an intermediate controlling system between users and systems providing Internet services.
Dedicated project manager. Configuring the system according to your specifications, synchronizing the list of users and their login data with Active Directory, importing/entering initial data, user training, assistance in putting the System into operation.
Use the System for a wide variety of organizational documents and processes. In most cases, extensive System configuration options are sufficient for this. You can configure either yourself (except for the first plan) or order configuration from Sekasoft.
Integration is possible with accounting systems: Rivilė, Navision, Axapta, Agnum, etc.
Integration is possible with accounting systems: Rivilė, Navision, Axapta, Agnum, etc.
- Included
- Not included, but you can configure yourself or order configuration from Sekasoft
- Not included, but you can order extra
- Not included
Savanoriu str. 349,
51480 Kaunas
Phone: +370 37 321341
Email: [email protected]
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Jei domina kaina ar sistemos pristatymas, prašome užpildyti šią formą ir mes susisieksime su Jumis:
If you are interested in the price or system demo, please fill out this form and we will contact you: