Human Resources Process Management
Organizational Structure
Information about all departments, their hierarchy, employees, positions, and roles, workgroups, and committees – in short, human resource management.
Employee Files
Qualification documents, vacation records, employee requests, related orders (e.g., for business trips or training), authorizations, ongoing and completed tasks, projects, orders, initiated purchases, employee correspondence regarding work matters, and more are collected.
Employee Request Approval
A standard request form is filled out for vacation, training, phone, equipment, insurance, workwear, etc., and quickly approved according to established procedures. The approval process and roles are configured by the organization itself.
Employee Recruitment
The efficient placement of CVs sent to the organization in a central database, classification, key candidate data, notes, and suitability evaluation. Using the system, personnel documents of potential candidates, such as CVs, are easily found and formulated into reports based on various criteria — by period, position, number of received CVs, interviews, and hired individuals. It also evaluates which recruitment tools or sources are most successful. Such human resource management solutions help carry out effective employee recruitment.
Employment Contract Amendments
Managers can submit requests for changes to an employee's employment contract, work schedule adjustments, salary increases, or the granting of bonuses or motivational allowances. According to established procedures, the approved or rejected request remains confidential and is not accessible to other individuals, nor can it be read by system administrators.
Employee Report Approval
A standard report form is filled out for a completed business trip, received training, attended seminar, fuel consumption, end of probationary period, etc., and quickly approved according to established procedures. Per diem calculations can be included in business trip reports. Training and seminar reports, participant insights, and materials are shared with other employees. In this way, managing HR documents saves time and allows for easier control of multiple processes.
Distribution of Encrypted Payslips
Salary information is imported or synchronized from the business management system into an isolated database, from which predefined payslips are distributed via email in encrypted messages.
Approval of Employee Requests
A standard request form is filled out for a business trip, new employee need, intern, work outside of regular hours, authorization, etc., and quickly approved according to established procedures.
Employee Surveys
Employee opinion surveys, product improvement surveys, work relationship surveys, performance evaluations, anonymous surveys, and others can be conducted. Various types of questions and response structures are used to uncover how employees feel in the work environment, what challenges they are facing, and more. Reports of completed surveys are exported to Excel. Managing personnel documents related to human resources in this way helps consistently gather relevant information about both employees and work quality.
Qualification Tests
They are designed for knowledge verification. Regular tests can be organized to check employees' knowledge according to specific organizational procedures, such as safety knowledge assessments every 2 years.
Work Accounting
Using the HR management system, employees register for specific projects and tasks, where their allocated working hours are recorded. The collected work accounting data is useful for performance and deadline control, task billing, planning of other projects, and resource allocation analysis.
Location Registration
Employees register their planned location during work hours – whether in the office, on a client visit, in a meeting, etc. Vacation, business trips, and sickness are automatically or centrally marked. It is possible to view the overall daily occupancy of all employees graphically. This is especially useful in large companies with multiple departments.
Training Registration
The system, through which personnel documents are managed, also includes training for qualification improvement and professional development. The system's operation is simple: planned training sessions are announced, employees register, and organizers ensure optimal group formation. A history is kept of who participated in which training sessions, and the ratio of training intensity/volume to the employee is visible.
Employee Goals
When strategic goals are distributed to departments and employees, managers assign relevant tasks to team members and monitor their execution. At the end of the period, employee performance is evaluated according to an established procedure.
Intranet
Human resources management solutions create an environment for internal company communication. The intranet publishes: internal organization news, electronic newspaper, section "About us in the media," organizational events in the calendar, procedures, forms, organizational structure, upcoming employee birthdays with photos, discussions, bulletin board, idea bank, knowledge bases ("Wiki"), blogs, product and service directories, photo galleries, FAQs, and more. In this way, not only are personnel documents managed, but internal communication is also conveniently handled.
Employee Rights Management
The employee or their manager fills out a standard request for rights, such as access to IT systems, the right to use a company car, working equipment, access to the archive, authority to speak on behalf of the organization, the ability to purchase within a specific budget, and more. The request is approved by the appropriate level of management and resource owners. The granted rights are visible both from the resource side (e.g., who holds the keys to the backup power source) and from the employee's side (what rights they have). This ensures that rights are easily auditable and managed.
Benefits
- Employee goal-setting and performance measurement allow for an objective assessment of employee performance. It makes it easier for managers to agree in advance on measurable improvements and link them to salary increases.
- Having comprehensive information about employees and their tasks, management, and especially traceability, enhances employee self-control and allows managers to reduce the level of supervision and the time spent on it.
- Quick approval of employee requests and other HR processes save time. Employees appreciate being able to request a day off with just a few clicks and without needing to provide lengthy explanations.
- By eliminating numerous paper documents, there is no need to print or carry them between offices. More importantly, there is no longer a need for cabinets and archives for storage. Documents can be signed with an electronic signature.
- Objective and transparent personnel management, along with ensuring clear communication between managers and employees, further motivates and empowers staff.
- Knowledge accumulation and dissemination, along with process automation, significantly simplify the integration of new employees and reduce the impact of employee turnover.
