KG Group

The KG Group of companies, which includes AB "Kauno grūdai", Vilnius and Kaišiadorys poultry farms and their subsidiaries, is one of the largest, most modern and economically strongest manufacturing associations in Lithuania. The group of companies employs over 3500 people, therefore managing the companies' operations, coordinating daily work, disseminating and preserving information are particularly complex. In 2005, the Sekasoft document approval system was introduced in the group of companies, followed by a task management system and an employee performance evaluation system.

"KG Group" received benefits:

Many internal processes were transferred to the electronic environment: decision-making, document coordination and approval, task management, procurement management, new product development, project management, etc. Working in the electronic environment accelerated processes and decision-making, saved the time of employees involved, significantly reduced the number of printed documents, and eliminated the need to transport documents for approval between different companies or departments.

Electronic document approval marks are legalized and equated to an employee's signature. All documents requiring coordination and signature are now approved several to ten times faster. In addition, electronic approval has fostered a culture among employees to prepare initial documents more efficiently and with higher quality.

Decisions

Task management
Electronic processes
Document management
Contract management
Contact management
Automatic email logging
Intranet
Employee performance appraisal
CV management
Calendar entry management

"By managing tasks in the system, we help not only managers, who formulate and control tasks, but also employees themselves, who, from the moment a task is formulated, can provide their comments or observations about the task, record completed work, and receive feedback. Thus, this tool strengthens the mutual relationship between manager and employee." Tautvydas Barštys Chairman of the Board, KG Group

Efficiency indicators

7x

On average, faster document coordination and approval processes

95%

Reduced physical document flows

200+

Typical authentication processes carried out in the electronic environment

1,000+

The tasks are designed to implement corporate strategy and changes

Testimonials

5.00

„We have also integrated the procurement process of the entire group of companies into the task management system. Using the task module, we manage all company purchases: we collect all information for each purchase, specify the desired purchase deadline, and record the actual purchase date. Purchase values – initial, after negotiations, final – are also recorded. This helps not only manage but also analyze all purchases.“

Jr. Tautvydas Barštys

Director of the Procurement Department at KG Group

5.00

"To enable teams and their leaders to effectively manage many different tasks, we centralize information about the main tasks performed by companies, their status, and results, as well as the execution history. Task performers do not forget about assigned tasks, do not lose information related to the tasks, and do not miss the deadlines set for each task. With the help of the task management solution, we manage annual business plans and, if necessary, adjust them."

Ieva Šilinskaitė

Head of Organisational Development, KG Group