Procurement and Invoice Management System for Effective Organizational Control

Automate purchase requisitions, approvals, invoice processing, and contract control in a single system.

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Common challenges in procurement and invoice management that the system solves

Document management is not just about storing files - it is the foundation of organizational efficiency

Slow and cumbersome procurement approvals

Purchase requests are sent by email, lacking clear approval logic and control.

Lack of transparency

It is unclear who, when, and why made the decision – high risk during the audit.

Manual invoice processing

Invoices are processed manually, are delayed, and errors and duplicates occur.

Uncontrolled contract terms

Contracts are stored in different places, deadlines and obligations are missed.

Unified purchasing, invoicing, and contract management platform

Sekasoft AIS and DO365 procurement and invoice management modules enable the standardization and automation of the entire procurement cycle – from needs initiation to invoice payment. The solution is suitable for both medium and large organizations.

The system operates on a single-window principle, so all participants in the procurement process see relevant information in real time.

  • Management of procurement requests and tenders
  • Automated approval processes
  • OCR (AI)-based invoice processing
  • Contract term and budget control
  • Integration with accounting systems
  • 100% traceability of actions

Procurement Management System functionalities

Purchase requisitions and their approval

Structured procurement initiation with automatic approval workflow based on procurement type, amount, budget, and organizational structure. No email chains – the entire process is within the system.

Tender and Procurement Management

Competition organization, supplier surveys, bid evaluation, voting, and decision recording in a single environment.

Managing received invoices

Invoice scanning (OCR), automatic data recognition, cost centre allocation and approval.
Fewer errors, faster payments, seamless accounting operations.

Linking invoices to purchases and contracts

Complete link between purchase, contract, invoice and budget line - everything is traceable.

Contracts and Related Document Management

Centralised contract register, responsible persons assignment, deadlines and amendments control.
Don't miss any important deadline.

Supplier Management

All information about suppliers, their offers, history, and cooperation terms in one place. Easier to compare, evaluate and make informed decisions.

Key benefits of a procurement and invoicing management system

Faster procurement processes
100% Transparency and Audit Readiness
Reduced financial and legal risk
Reduced administrative burden
Invoices paid on time
Clear accountability throughout the process

Over 100 organizations in Lithuania trust you

Do you want a more transparent and faster procurement process? Let's start with a brief consultation.

We will help you clarify your needs and select the most suitable AIS or DO365 solution.

Register for a consultation