We invite you to familiarize yourself with the new AIS module – the FUEL ACCOUNTING SYSTEM. This solution will simplify fuel accounting for vehicles used by employees. In one place, you will be able to create quarterly fuel consumption reports, which will contain all the necessary statistics – from miles driven to fuel consumed by employee, by vehicle, or by fuel supplier.
Practical application of the fuel accounting solution
The administrative employee will use the system tools to create vehicle cards and a quarterly fuel consumption report. Drivers will fill in the mileage driven for each card, as well as trip report entries, indicating where and when they drove. After data import, the system will check if the fuel was filled on a valid date according to timesheet data and will calculate all expenses.
Functionality for the administrator
- Management and assignment of vehicle cards to drivers
- Creation of quarterly fuel consumption cards (Automatic)
- Closing of quarterly fuel consumption cards
- Import of timesheet data and verification if the driver could have fueled on that day
- Import of fuel reports received from gas stations
- Approval of accounting employee entries, adjustment actions
- Manual entry insertion
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IKI LIETUVA updates its document management system with Sekasoft 🙌
A few more turns await until the finish line, but the smooth implementation process and initial results are already pleasing:
- Increased operational efficiency
- Ensured implementation of sustainability principles
- Provided opportunities for employee collaboration
IKI LIETUVA's goals after implementing the document and process management system:
🍀 Improved business process efficiency by creating a unified integrated information environment.
🍀 Ensured transparency of management, control, and accounting processes by eliminating "manual" and "paper" processes.
🍀 Standardized business processes using best practices.
🍀 Ensured a consistent information system architecture, allowing for efficient consolidation and analysis of information.
🍀 Facilitated information dissemination within the company.
UAB "IKI Lietuva" is the second largest retail chain in Lithuania, managing over 230 stores across Lithuania, serving approximately 300,000 customers daily, owning 3 regional bakeries (Vilnius, Kaunas, Klaipėda), 2 logistics centers, and 1 culinary center (Panevėžys), and managing the e-commerce startup LastMile. The company employs about 6000 people. UAB "IKI Lietuva" belongs to the REWE Group (Germany).
In response to geographical economic changes and challenges and opportunities arising in the long term, IKI updated its long-term strategy, the main parts of which are:
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Shopping experience. To become the closest and most convenient retail chain for customers
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Assortment breadth. To expand and adapt the assortment for weekly shopping
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Assortment uniqueness. To increase the uniqueness of the assortment in private label and non-food categories.
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Assortment freshness and quality. To remain a leader in freshness and quality
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Loyalty. To offer customers the best loyalty program in the market
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Operational efficiency
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Employees and culture
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Sustainability
To achieve this strategic goal, a portfolio of strategic projects was formed. One of the projects is the implementation of a new document management system, for which IKI chose Sekasoft.
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