It is important to note that this period is full of challenges for businesses. It is really interesting to see how you are managing work organization issues when working remotely, e.g. from home. At present, more than ever, tools that help to work mobile and especially remotely from the workplace have become necessary and relevant.
Benefits of working with DMS when working remotely
I want to share what tasks are solved by document management systems (DMS) when working remotely:
1. You will routinely register received documents and distribute them electronically to the necessary, responsible employees for review and, if necessary, execution.
2. You will control the progress of all operational processes. You will ensure timely sending of responses.
3. You will facilitate the organization of teamwork. Task management tools, an e-calendar, reminders of upcoming events, etc., will serve this purpose.
4. You will organize task reports without a headache. This is implemented by DMS functions such as Task comments, statuses, and reports.
5. Employees will not lose the ability to quickly and easily submit applications and requests. Personnel working from home can fill out a request for vacation, a day off, or initiate their cancellation in the system.
6. Decision-making processes will not stop: with the help of automated workflows, you will successfully coordinate and approve orders, purchases, or contracts.
7. E-signing becomes even more relevant, at least on the final document versions. We invite you to take advantage of our partner Dokobit's initiative and try out the electronic signature function for free until April 30: https://blog.dokobit.com/news/dokobit-offers-free-e-signatures-until-april-30/
8. Employees will control contract expiration dates and the notification of responsible persons using the system's tools. Reminders will activate on time and precisely for the deadlines relevant to you.
9. Employees will have access to information necessary for work, for example, the highly relevant "Remote Work Procedure" for today. Employee confirmation that they have reviewed the changes is implemented with a single click.
10. You will ensure efficient and uninterrupted communication between employees and suppliers, customers, and partners. The Contact Register, as well as the history of all events and actions, will serve this purpose.
11. For large organizations using DMS, easily accessible contact details of the organization's employees, as well as active internal communication using an Intranet solution, will not be a challenge...
If you are interested in broader opportunities and tools for virtual work, contact us!
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